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The Appointment Book System

Foils in, phone buzzing. We answer the booking questions while you work.

Rebookings, missed calls and new-client questions, handled by AI workflows we build and run. Treatment questions go to a person.

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Juniper Room Studio

Sample inbox · This morning

0 new

  1. Natalie O.9:41Urgent

    Sent to youYou

    Question about aftercare from Tuesday’s peel.

  2. Jade C.9:12Lead

    Texted back, booked

    Any openings for a balayage this week?

    Fri 1pm

  3. Rhea M.9:20Lead

    Sent your brow menu

    Missed call. Asked what brows cost.

  4. Ava F.9:55

    Followed up

    Due back for color. No reply to her reminder.

Bookings handled.

3 answered · 1 client booked · 1 sent to you

What’s in your system

Booking questions answered, rebooking reminders sent and new clients booked while your hands are busy.

  1. Missed callsWhen you can’t pick up mid-appointment, the caller gets a text back and the conversation is waiting when you put the dryer down.
  2. Lead responseA new-client inquiry from your ad or your page gets an approved first reply with your openings while you’re still with a client.
  3. Follow-upsRebooking reminders go out on the timing you set, and stop the moment a client books or opts out.
  4. OnboardingYour menu, prices and policies are written down once, so our AI assistant answers from your menu and nothing else.
  5. Ad creativeNew ads for a seasonal treatment or a new stylist, built from what already works for you, and every one goes in paused.
  6. The Appointment Book System

How it runs

  1. 1

    Calls texted back

    A call you can’t take with gloves on gets a text back with your next openings.

  2. 2

    Questions answered

    Prices, openings and parking are answered from your menu, and treatment questions go to you.

  3. 3

    Appointments booked

    Our AI assistant books the service into the slot the client picks.

  4. 4

    Rebooking reminders

    Clients due back get a reminder on your timing, and it stops when they book.

With foils in

You’re mid-color with foils in and a timer running.

Your phone lights up on the trolley. You can’t touch it with gloves on.

By close there’s a stack of messages asking about prices, openings and parking.

The client who meant to rebook in a few weeks never got a nudge.

Juniper Room Studio2 unread

  1. Tessa M.10:20

    Missed call

  2. Imani B.1:45

    Question

Your phone, mid-day. Sample notifications, invented.

What stays with you

  • Medical questions always go to a person: reactions, aftercare, whether a treatment suits someone. Our AI assistant never answers them.
  • Refunds, complaints and anything about money go to you, not to the assistant.
  • Quiet hours in your time zone, and a daily cap on messages to any one client.

Questions

Can it answer pricing questions?

Yes, from the price list you approve and nothing else. A refund, a complaint or a question about a charge goes to you.

What about questions on treatments and skin?

Those are medical questions, and they always go to a person. Our AI assistant never answers them. It tells the client someone will reply, and you see it in your dashboard.

Will clients think they’re texting me?

No. Our AI assistant says it’s an AI and never pretends to be human. Anything it can’t answer comes to you.

Keep your hands on the work

A free audit maps the messages your chair can’t answer, and which of them should stay with you.

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