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The Listing Lead System

Open house sign-ins, listing inquiries, follow-ups. We keep the conversations moving.

Buyer replies, open-house follow-ups and listing pages, handled by AI workflows we build and run. Offers and contracts stay with you.

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Harbor Lane Homes

Sample inbox · This morning

0 new

  1. Bernard Y.9:22Urgent

    Sent to youYou

    What should we offer on the Elm listing?

  2. Gareth N.9:14Lead

    Showing booked

    Can we see the three-bed on Saturday?

    Sat 11am

  3. Rosemary T.9:05Lead

    Answered

    Portal lead: is the Alder Street listing still available?

  4. Paloma R.9:41

    Followed up

    Signed in at Sunday’s open house.

Showings booked.

3 answered · 1 showing booked · 1 sent to you

What’s in your system

Portal leads answered, showings booked and open-house sign-ins followed up while you’re with a client.

  1. Lead responseA listing inquiry gets an approved first reply and goes to the right agent on your team while you’re still at the showing.
  2. Email assistantPortal leads and showing requests are sorted as they arrive, answered from your listing details, and anything about price or offers comes to you.
  3. Follow-upsOpen-house sign-ins and buyers who went quiet get followed up on your timing, and it stops the moment they reply or opt out.
  4. Call notesCalls with buyers and sellers become notes and action items, filed where your team works, instead of living in your head.
  5. Landing pagesA page for each listing or open house, matched to its ad, and public only after you approve that exact version.
  6. The Listing Lead System

How it runs

  1. 1

    Portal lead answered

    A buyer from a listing portal gets a reply with the details you approved.

  2. 2

    Showing booked

    Our AI assistant offers your open showing times and books the one they pick.

  3. 3

    Offers go to you

    Price, offers and anything about a contract come straight to you.

  4. 4

    Sign-ins followed up

    Open-house visitors get a follow-up on your timing, and it stops when they reply.

Showing to showing

You’re walking a couple through a kitchen. Your phone buzzes in your jacket.

It’s a buyer asking about a different listing. You can’t answer now.

Your open-house sign-in sheet is on the passenger seat.

This morning’s call with a seller is still only in your head.

Tonight you’ll send the follow-ups. Some of them, anyway.

Meanwhile the leads from your ads are asking if the place is still available.

Harbor Lane Homes2 unread

  1. Noor H.11:05

    New lead

  2. Calvin B.12:20

    Question

Your phone, mid-day. Sample notifications, invented.

What stays with the agent

  • Offers, pricing advice, contracts and anything about money or the law go to a person. Our AI assistant never answers them.
  • It says it’s an AI and never pretends to be you or anyone on your team.

Questions

Will buyers know it’s not me?

Yes. Our AI assistant says it’s an AI. It answers listing questions from what you gave us and hands everything else to you.

Can it route leads across our team?

Yes. We set who gets which lead during the build, and you see where each one went in your dashboard.

What does it never answer?

Offers, pricing, contracts, mortgages and anything legal. Those always go to a person.

How long does it take?

Live in one to two weeks, depending on how quickly we get what we need from you.

Stay with the buyer you’re showing

Get a free audit first. We map the inquiries, sign-ins and follow-ups, and show you what a workflow can carry.

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